Free Practice Questions for NetSuite NetSuite-Administrator Exam

When the "Store Form with Record" setting is enabled on a form, it ensures that the specific form used to create or last edit the record is associated with that record for future views or edits. This setting effectively overrides any personal form preferences set by the user for viewing or editing records. If a record was last edited or viewed with a form that had this setting enabled, that form will be used again, regardless of the user’s default or preferred form settings. This feature is particularly useful for maintaining consistency and ensuring that specific form layouts or custom fields are always displayed for certain records.References: NetSuite User Guide and documentation, focusing on form customization and the implications of the "Store Form with Record" setting on user interactions with records.

The Release Preview environment in NetSuite is designed to allow businesses to test new features and functionalities before they are rolled out in a live production setting. CSV Import is a functionality that is typically available for testing in this environment. This feature enables users to import data from CSV files into NetSuite, helping to verify that data import processes work correctly with any new updates or changes. This is crucial for ensuring that data management and integration capabilities will function as expected after an update is implemented.

References:

NetSuite Help Center documentation on "Release Preview Environment."

NetSuite training materials on testing procedures in the Release Preview environment.

When an employee, such as a sales rep, transitions to a new manager and the Employee record is updated, NetSuite manages approvals and workflows based on the configuration of the approval routing and workflow settings. In the context of expense approvals, even if the employee record is updated immediately to reflect a new manager, the existing expense approvals that are already in the queue remain with the previous supervisor. This is because these approvals are typically associated with the manager at the time the expense was submitted. Changes in supervisor assignments generally do not retroactively affect approvals already in process unless specifically configured to do so. Regarding commissions, these are usually calculated based on sales attribution and territory assignments as of the sales transaction date and do not typically shift due to changes in management unless explicitly re-assigned or recalculated.

References:

NetSuite Help Center: Employee Management and Record Updates

NetSuite Help Center: Approval Workflows

The current number of Full License users within a NetSuite account can be identified in the "View Billing Information" section. This area is designed to provide administrators and authorized users with a comprehensive overview of the account's subscription details, including the types and quantities of licenses that are currently active. To access this, one would navigate through the Setup > Company > View Billing Information pathway. This section not only offers insights into the billing aspects but also details the allocation of licenses, making it a central point for managing and understanding the account's licensing structure. The other options mentioned do not specifically provide a direct view of the total number of Full License users, as they serve different administrative functions within NetSuite.References: NetSuite's official documentation on managing account settings and viewing subscription and billing details.

To create a custom field on a Task record that lists all customers with the Taxable checkbox selected, the appropriate settings are found under "Sourcing & Filtering > Filter Using = Taxable Is Checked = Yes." This setting effectively filters and displays only those customers for whom the 'Taxable' field is marked as 'Yes' in the custom field's drop-down list or lookup. This method leverages NetSuite's powerful sourcing and filtering capabilities to restrict the list of records based on specific criteria, ensuring that users can easily select from a refined list of taxable customers directly from the Task record.References: NetSuite Help Center, "Creating Custom Fields"

SuiteCloud Plus is an add-on for NetSuite that enhances the system's capabilities, including the performance of scripts and the number of concurrent web services requests. When it comes to import job queues, SuiteCloud Plus allows for an expansion beyond the default limits imposed by NetSuite. Without SuiteCloud Plus, accounts are limited in the number of concurrent CSV import job queues they can run. With SuiteCloud Plus, the number of import job queues that can be utilized is increased to five. This enables organizations to perform more simultaneous data import operations, improving efficiency and data management capabilities. The option of "Ten per license" might suggest scalability with additional licenses, but the fixed increase to five queues is a standard enhancement provided by SuiteCloud Plus.References: NetSuite's SuiteCloud Plus documentation and NetSuite Help Center articles on CSV import processes and SuiteCloud Plus enhancements.

The Maintenance Complete Email Notification is specifically designed to inform users about the completion of scheduled maintenance activities within NetSuite. By default, these notifications are sent to active account Administrators. This ensures that the individuals responsible for the overall management and maintenance of the NetSuite account are promptly informed when maintenance activities have been concluded, allowing them to take any necessary actions post-maintenance and to inform other users as necessary. Option A includes an additional condition that is not a default setting, and Option B describes a preference that does not exist specifically for maintenance notifications. Option D, referring only to the Primary Contact, is too narrow as all active Administrators, not just the Primary Contact, need to be aware of the maintenance status to manage the account effectively.References: NetSuite Help Documentation on Maintenance Notifications.